# Retain App: How to Capture Meetings with Retain

**Categories:** Productivity, Using AI

**Published:** November 9, 2025

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In this guide you will learn to:



* Capture a meeting, such as Google Meet, Zoom, or Microsoft Teams into notes as part of your professional knowledge base

For more information on leveraging your knowledge base, see [Retain App: Write more effective emails with deep expertise](https://retainapp.ai/help/article/write-more-effective-emails-expertise).



#### Step 1: Install and Set Up Retain



* Download the Retain app from your preferred source.
* Complete the audio onboarding process, which includes granting microphone and screen-sharing permissions.
* Complete the 
* ****Note:**** Screen sharing is only used to capture speaker audio accurately in platforms like Zoom or Google Meet.
* If you use earphones or an external microphone, click the preferences slider icon in the status bar to select your microphone device.

#### Step 2: Capture Your Meeting



* At the beginning of your meeting, press ****“Capture”**** in the Retain app.
* Retain will display real-time transcription, making it easier to follow along during meetings and ensure notes are accurate.

#### Step 3: Complete and Save Your Meeting



* When your meeting ends, press ****“Complete.”****
* Retain will postprocess the audio for maximum transcription quality, then generate a high-fidelity transcription and a detailed, AI-powered summary.
* The meeting is automatically indexed in your memory and knowledge base within Retain.

#### Step 4: Leverage Meeting Knowledge



* When writing emails with Retain, the app will utilize your meeting memory to make communications more accurate and context-aware. This helps with precise follow-ups and streamlined task delegations.
* You can also draft proposals, creative works, and other documents using insights and content from your knowledge base directly within Retain.

#### Step 5: Automate Meeting Capture



* [Connect your Google Calendar to Retain](https://retainapp.ai/help/article/retain-app-calendar-guide) to automate capture.
* When a meeting is about to start, Retain sends a notification.
* With one click, you can join the meeting and begin capturing immediately—no manual start required.

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****Tip:**** The more meetings you capture, the richer and more useful your Retain knowledge base becomes