# Retain App: Write more effective emails with deep expertise

**Categories:** Productivity, Using AI

**Published:** November 9, 2025

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Retain makes it easy to write professional, high-impact emails by collaborating with a team of AI expert agents. Here’s how you can use Retain’s AI team features and enhancement tools to improve your email workflow:



### 1. Select an Expert Agent



Choose a specialized AI agent best suited for your needs. For example:



* ****CFO Expert****: For financial analysis or budget-related content.
* ****Marketer Expert****: For campaign planning, promotional emails, or marketing insights.
* ****Other Experts****: Select from a range of AI agents based on your specific requirements.

__Tip: If you don’t select a specific expert, Retain will use input from multiple agents for a balanced response.__



### 2. Use Shortcuts to Add Context



Speed up your email drafting by using convenient shortcuts:



* ****Follow Up****: Reference past conversations or action items.
* ****Delegate****: Tag tasks or requests for others.
* ****Request Meeting****: Quickly propose a meeting with context.

After clicking a shortcut, select relevant knowledge base items. These will be included automatically in your next message, ensuring your email has accurate, personalized context without manual copy-paste.



### 3. Draft with AI-Powered Suggestions



Describe what you want to write in the chat box. Retain’s AI leverages your knowledge base and selected expert(s) to generate a personalized draft that fits your goals and audience.



### 4. Enhance Your Draft with Text Filters



Highlight any part of your email draft and use the ****Filters**** menu to instantly improve tone and clarity. Available enhancement options include:



* ****Make Persuasive****: Refine arguments for stronger impact.
* ****Make Concise****: Shorten text for brevity and focus.
* ****Make Professional****: Improve formality and polish.
* __And more__: Explore additional filters suited to various communications.

### 5. Share or Send Your Email



Once satisfied, simply click the share button:



* ****Send via Gmail**** (if connected).[ Click here to learn how to connect your email to Retain.](https://retainapp.ai/help/article/retain-app-email-management-guide)
* ****Copy as Rich Text**** for use in any email client, including support for bullets, tables, and other formatting.

****Summary:****  
Retain’s AI team and filter features help you quickly produce tailored, high-quality emails with precise expertise. Select your expert, add context with shortcuts, generate an AI draft, enhance with filters, and send—all in one streamlined workflow.



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